Program Assistant Vacancy-Job Ref: BJHNUNICEF/0107/2025818

Program Assistant Vacancy-Job Ref: BJHNUNICEF/0107/2025818

Tegucigalpa (Honduras)

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, health

In Honduras, UNICEF supports the creation and development of national programs and policies for children.

The promotion and fulfillment of these rights are related to women’s rights, which is why UNICEF also works to promote their equality, free from all types of discrimination.

UNICEF works with the State, civil society organizations, the private sector, churches, and the media, among others, to promote national and international commitments that the principles enunciated in the Convention become a reality.

UNICEF’s budget depends entirely on voluntary funds. States provide two-thirds of the resources; foundations, the private sector, other private entities and some six million individual donors provide the rest.

UNICEF was created in 1946 by the United Nations to help the children of Europe who suffered the severe consequences of World War II.

For information about the work of our organization in Honduras, please visit our website: UNICEF Honduras

How can you make a difference?

Under the close supervision and guidance of the Health and Nutrition Specialist, the program assistant supports the respective section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Key Responsibilities

Facilitating the processing of contracts for consultants, vendors and external partners that support the office in program delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in UNICEF’s financial system (SAP based), and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.
Collecting invoices and filing documents for approval and thereafter processing in the financial system and other platforms.

Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
Supporting the management of administrative supplies and office equipment.
Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Preparing and maintaining records pertaining to program planning and development for his/her respective section.
Carrying out transactions in the financial system ensuring program results, activities and program coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.

Liaise with colleagues from respective program sections in planning procurement and contracting initiatives, supporting development of relevant specifications, terms of reference, and logistics arrangements and timelines.
Collaborate with the Supply & Logistics associated with the process of Requests for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs). Assists with bid openings, and technical and financial analysis of offers when required.

Collaborate with the Supply & Logistics associate in the creation of Purchase Orders and contracts and take necessary action in coordination with the relevant Programme.
Collaborate with the Supply & Logistics associate to conduct local market surveys on ongoing and regular basis for identification of potential suppliers to procure the goods and services at competitive costs.
Provide support in logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of program supplies.
Review needs for contracting of logistics third party services (eg customs clearance, warehousing, transport, distribution) and transmit all supporting information for contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience and a master’s degree may replace an additional two years.

Work Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.
Language Requirements: Fluency in Spanish and Intermediate English is required
Desirables:

Developing country work experience and/or familiarity with emergency.
Experience in procurement processes will be considered an asset.
Experience with SAP is an asset
UNICEF’s Core Values ​​of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values ​​Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others

Familiarize yourself with our competence framework and its different levels.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, regardless of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become part of the organization.

Please click on the button below to Apply.