Finance Administrator Vacancy-Job Ref: BJHNUNWOMEN/0409/202644

Finance Administrator Vacancy-Job Ref: BJHNUNWOMEN/0409/202644
Tegucigalpa (Honduras)
Job Description
UN Women, based on the vision of equality enshrined in the Charter of the United Nations, works to eliminate discrimination against women and girls; empower women; and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.
Administrative work in projects financed by the Peacebuilding Fund (PBF) is essential to ensure efficient, transparent, and timely implementation through the monitoring of work plans, budgets, operational processes, and reports. Two key priorities are: strengthening coordination and monitoring of implementation with partners and local stakeholders , and ensuring effective administrative and financial management that facilitates the achievement of project results and objectives .
The Finance Administrator directly supports the Women, Peace and Security Project Manager by performing a variety of administrative processes that ensure high-quality and accurate work. The Finance Administrator adopts a client-, quality-, and results-oriented approach and works closely with program and project staff, as well as the operations team, to ensure consistent service delivery.
II. Scope of Work
1. Financial and Budgetary Management:
Prepare payment requests and review supporting documentation.
Compile and record a chronological file of work plans and budgets.
Prepare comparative tables of quotes less than USD 5,000.
Provide support in the preparation of internal financial reports (consolidation of expenses and budget execution).
Provide support in the preliminary review of project budgets to verify consistency in figures and documentation.
Prepare requisitions and vouchers in ERP system (Quantum/Oracle Cloud).
Keep the area’s project inventories up to date.
2. Administrative and Logistics Management
Provide support in administrative and logistical procedures for project activities (travel expenses, tickets, transportation).
Provide support in organizing meetings, workshops, and training sessions.
Maintain files and records of correspondence received and sent.
3. Procurement Management
Support in monitoring procurement processes under USD 5,000.00, which includes: quotations, supplier registration, comparative charts, purchase orders, exempted purchase orders, according to the ceilings stipulated in the administrative process flowcharts.
Preparation of requisitions and vouchers in the Quantum/ERP accounting system
Support for internal and external requirements related to the activities of the programmatic areas linked to acquisition processes (Request for Quotations, Request for Proposals, Direct Contracting, Invitations to Suppliers, etc.)
Prepare, develop and provide support in Mini-BIT processes carried out using LTAs, collecting and recording the corresponding documentation
Support other activities inherent to the position.
4. Information Management and Coordination with Partners
Keep an up-to-date list of contacts and partners.
Provide administrative support in tracking counterpart deliverables.
Provide support with budget reviews and settlements.
Prepare and record disbursement procedures to partners.
Keep counterpart inventories up to date.
5. The holder performs other functions within their functional profile as deemed necessary for the efficient operation of the Office and the Organization.
Supervisory/management responsibilities: N/A.
III. Competencies
Core values:
Respect for diversity
Integrity
Professionalism
Basic skills:
Awareness and sensitivity regarding gender issues
Responsibility
Effective communication
Inclusive Collaboration
Stakeholder commitment
FUNCTIONAL COMPETENCIES:
Ability to manage financial processes and transactions
Ability to perform work of a confidential nature
Good knowledge of administrative rules and regulations
ERP systems and digital tools management
IV. Minimum Requirements
Training and certification:
Completed secondary education ( minimum requirement ).
A Bachelor’s degree in Business Administration, Auditing, Finance, Economics, or a related field is considered an advantage.
Experience:
At least 4 years of progressively responsible experience in administration, procurement or finance is required if you have a secondary education, or 1 year of experience if you have a bachelor’s degree.
Experience in using computer applications, software packages such as Microsoft Office, and web-based management systems is required.
Customer service oriented work experience.
Experience using a modern web-based ERP system, preferably Oracle Cloud, is desired.
Experience in externally funded projects is desired.
Languages:
Basic to intermediate English, desirable
Fluency in Spanish is required
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