Administrative Assistant

UN Women About
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. In doing so, UN Member States took a historic step in accelerating the Organization’s goals on gender equality and the empowerment of women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system, which focused exclusively on gender equality and women’s empowerment: > Division for the Advancement of Women (DAW) > International Research and Training Institute for the Advancement of Women (INSTRAW) > Office of the Special Adviser on Gender Issues and Advancement of Women (OSAGI) > United Nations Development Fund for Women (UNIFEM) The main roles of UN Women are: > To support inter-governmental bodies, such as the Commission on the Status of Women, in their formulation of policies, global standards and norms. > To help Member States to implement these standards, standing ready to provide suitable technical and financial support to those countries that request it, and to forge effective partnerships with civil society. > To lead and coordinate the UN system’s work on gender equality as well as promote accountability, including through regular monitoring of system-wide progress.
Job Description
Job Posting Organization:
UN Women, established in July 2010, is the United Nations Entity for Gender Equality and the Empowerment of Women. Its mission is to eliminate discrimination against women and girls, empower women, and achieve equality between women and men. The organization works in various thematic areas, including the political and economic empowerment of women, peacebuilding, the prevention of violence against women and girls, and the mainstreaming of gender equality into public policies. UN Women operates in multiple countries and aims to generate a significant impact on the lives of women and girls globally.

Job Overview:
The Administrative Assistant will be responsible for providing administrative and logistical support in program formulation and management within the UN Women office in Honduras. This role entails working under the supervision of the Project Manager and collaborating closely with different programmatic areas. Duties include planning, monitoring, and financial and administrative execution of initiatives, as well as providing technical and operational support to ensure implementations are carried out effectively and efficiently, meeting institutional standards. The candidate is expected to possess strong organizational and communication skills and be able to manage multiple tasks in a dynamic environment.

Duties and Responsibilities:
Provide administrative and logistical support for program formulation and management, including the preparation of work plans, budgets, and proposals.
Provide administrative support for the financial management of the Program Unit, including budget reviews, monitoring the preparation of program budgets and finances, and reviewing financial reports.
Provide administrative support to the Programs Unit, including logistical coordination of travel and the organization of meetings and workshops.
Provide technical support to the Projects in the Area of Elimination of Violence against Women and Girls and Women’s Political and Social Participation.
Support knowledge management and capacity building for partners.
Perform other duties as required for the efficient operation of the office.

Required Qualifications:
A high school diploma and a bachelor’s degree in Business Administration, Finance, Economics, or a relevant field are required. A master’s degree in Finance or a related field is desirable. In addition, prior experience within the United Nations system and experience with systems such as ATLAS, QUANTUM, or ERP will be an asset.

Educational Background:
The candidate must possess a high school diploma and a bachelor’s degree in a relevant field such as Business Administration, Finance, or Economics. A master’s degree in Finance or a related field is desirable and may be a differentiating factor in the selection process.

Experience:
The candidate must have a minimum of seven years of experience in administrative, procurement, or budgeting positions if they have only a secondary education, or four years of experience if they have a bachelor’s degree. At least three years of experience in externally funded development offices or projects are also required. Previous experience working with United Nations agencies will be considered an advantage.

Languages:
Fluency in Spanish is mandatory at an advanced level. An intermediate to advanced level of English is desirable. In addition, the candidate is expected to be proficient in using Microsoft Office tools, including Excel, Word, and PowerPoint.

Additional Notes:
This position is full-time and open only to Honduran nationals or individuals legally authorized to work in the country. UN Women is committed to workforce diversity, and all applications will be treated with the strictest confidentiality. Candidates are required to complete all fields of the application form; incomplete applications will not be considered. The recruited individual will be responsible for their tax obligations and will undergo rigorous background checks.